Showing posts with label COVID-19. Show all posts
Showing posts with label COVID-19. Show all posts

Tuesday, April 21, 2020

Pop Quiz: Top-5 Ways to Bless Your Ministry


“What Everyone Knows Is Usually Wrong” 


STOP! Before you read further, grab a blank piece of paper and a pen (it’s homeschool time!)…and answer this question: 


“During this COVID-19 crisis, what are five ways that I can leverage my time, my spiritual gifts, and my network—to make a unique impact as a board member?”
1.
2.
3.
4.
5.

Time’s up! Pens down!

Here’s my Top-5 list, plus a book recommendation for each suggestion:

#1. MEMO TO SELF: SHUT UP! Even though—like all board members—I have dozens of brilliants opinions and recommendations for everyone else, I would reel it back a bit and try to be a better listener on Zoom calls. Maybe I could tamp down the know-it-all gene, and—instead—bless other board members, our CEO, and senior team members. I’ve posted this on my office wall:

“You can be known as the person who helps articulate the critical issue or as the person who provides hasty answers to solve the wrong problem.
Which would you prefer? Exactly.”

Click here to read my review of The Advice Trap: Be Humble, Stay Curious & Change the Way You Lead Forever, by Michael Bungay Stanier.


#2. HELP OUR CEO DISCERN “THE ONE THING.” As a board member, I would call or email the CEO with this insight and offer to have a conversation about his or her “ONE Thing:”
"What's the ONE Thing you can do this week
such that by doing it
everything else would be easier or unnecessary?"

Click here to read my review of The ONE Thing: The Surprisingly Simple Truth Behind Extraordinary Results, by Gary Keller with Jay Papasan.


#3. DON’T MAKE THE PROBLEM WORSE. As you experiment with new programs (online and other innovations), take a step back to ensure that you don’t create unintended consequences—like the “cobra effect” noted here:

“When we fail to anticipate second-order consequences, it’s an invitation to disaster, as the ‘cobra effect’ makes clear. The cobra effect occurs when an attempted solution to a problem makes the problem worse.” That happened in India, during the UK’s colonial rule. “A bounty on cobras was declared,” and citizens received cash for producing dead cobras. You guessed it—the entrepreneurs
began breeding more cobras. 

Click here to read my review of Upstream: The Quest to Solve Problems Before They Happen, by Dan Heath. 


#4. CONSULT OUTSIDE WISDOM. I would urge our board and CEO to slow down (even though these are urgent days) and not launch new initiatives or apply Band-Aid fixes to complex problems—without adequate due diligence. I’d give our CEO quick examples of hasty actions gone south—including several that I’ve observed in the last four weeks. My sense: many program and communication disasters could have been avoided—had the CEO and/or the board sought outside wisdom from an independent third party. (You likely have observed numerous knee-jerk reactions. “What were they thinking? Why didn’t they ask someone outside their inner circle? Yikes!”)


Peter Drucker: 
“What everyone knows is usually wrong.”


Click here to read my review of The Practical Drucker: Applying the Wisdom of the World’s Greatest Management Thinker, by William A. Cohen.


#5. DELEGATE! I’ve noticed in recent weeks that CEOs and board members have taken on heavy, heavy loads—doing way too much—and, in one sense, playing god, not leaning on God. 

“There is no virtue in doing more than our fair share of work,” writes J. Oswald Sanders in his oft-quoted classic, Spiritual Leadership. Referencing the delegation counsel from Jethro, Moses’ father-in-law, Sanders adds, “Moses could doubtless have done the task better than the 70 men whom he selected, but had he persisted in doing so, he would soon have been only a memory."

Click here to read my review of Spiritual Leadership: Principles of Excellence for Every Believer, by J. Oswald Sanders.


BOARD DISCUSSION: What’s the board’s “ONE Thing” this week—and who is best gifted to own this? Is our CEO trusting God—or playing god?

MORE RESOURCES: Read Lesson 9 in More Lessons From the Nonprofit Boardroom, “Just Do One Thing a Month. Make a specific ask of each board member each month.” Devlin Donaldson suggests how you can unleash your board members to experience much greater satisfaction and productivity! Click here.

Tuesday, April 14, 2020

Gloom, Boom, and Zoom

God Willing, the Post-COVID-19 Era Might Usher in an Unprecedented Response to the Gospel

Wow! All bloggers today (no matter the subject) are medical, financial, psychological, and pastoral experts. COVID-19 has unleashed the advice-giving genes in every LinkedIn and Facebook user. So…here is my three cents-worth:


#1. GLOOM. Even the newspaper comic strips have themed into the despair. (See “Pearls Before Swine” by Stephan Pastis for last Tuesday. Click here.) Some board members—one layer removed from the day-to-day action/survival plans—may inappropriately tilt toward gloom. Be aware!

But—when you are a student of your CEO’s, board chair’s, and board members’ “3 Powerful S’s” (click here for more on spiritual gifts, strengths, and social style), you’ll understand and balance their responses to crisis. For example, the way each of the four social styles act is different: 
   • Analyticals are cautious.
   • Drivers are decisive.
   • Amiables are slow.
   • Expressives are impulsive.

Your board needs deep discernment from all members—before moving in the wrong direction to address your unique crisis. And—remind the drivers on your board—that you may need to stop and lament. (Read N.T. Wright’s thoughts on lamenting in Time magazine. He writes, The mystery of the biblical story is that God also laments.”)

#2. BOOM. Possibly, God willing, the post-COVID-19 era might usher in an unprecedented response to the Gospel. Are your board, CEO, and senior team making plans—not for surviving, but thriving? Maybe:
   • Colleges and camps will become residential villages of revival.
   • Churches will re-invent themselves.
   • International outreach will be resourced with an outpouring of funds and volunteers.
   • Christian ministries will innovate down Holy Spirit-led paths.

Maybe, one more time, we should read The Prayer of Jabez.

#3. ZOOM. (Note: I’m not an online meeting expert.) While there are hundreds of articles and columns on how to facilitate online meetings with Zoom, Skype, and other portals—is anyone actually reading these articles? I don’t think so!

Four suggestions:

   • Your screen presence. If I can see the ceiling in your office or third bedroom, repeat after me: “Position the camera at EYE level.”
   • Meeting agenda. Please email the agenda at least two to seven days in advance. 
   • Should you postpone a decision? Hopefully, our business-by-bunker environment will end soon. But—caution! There are two enemies of sound board decisions—and one is to make major decisions online, and not in person. And if you must meet online, estimate the length of the meeting—and then double it.
   • Ask for feedback. Zoom meetings will unlikely meet the needs of all four social styles, but always (always!) ask for feedback. Every meeting can be improved

BOARD DISCUSSION: Around-the-Zoom-room: What are you feeling today? What are your insights about the future? What is God saying to you?

MORE RESOURCES: Read Lesson 29 in More Lessons From the Nonprofit Boardroom, “The Two Enemies of Sound Board Decisions. Avoid being pressed for time and making major decisions remotely.” Click here

Tuesday, March 24, 2020

Index to 22 Time-Saving Governance Tools and Templates



“Under Pressure You Don't Rise to the Occasion, You Sink to the Level of Your Training”

Whew! In this tumultuous environment today with the COVID-19 crisis, your time is limited, valuable, and strained. But, with God’s help, you can leverage your time. Hopefully, this blog will save you precious time—with easy-to-use click-on links to this series of 22 time-saving tools and templates (see below).

Over the last 22 blogs, we’ve highlighted the time-saving tools and templates in the new resource, ECFA Tools and Templates for Effective Board Governance. Why is this so important? Peter Drucker wrote, “At least once every five years, every form should be put on trial for its life.” So…if it’s been five years (or 10 or 20 years) since you’ve updated your boardroom tools, this book will be a lifesaver for you—maybe not today, but down the road.

The book gives you full access to all 22 tools and templates—formatted as Word documents so you can customize the tools for your board’s unique training and communication needs. Here’s a convenient master list with links to the 22 blogs: 

22 TIME-SAVING TOOLS AND TEMPLATES!
Here’s a convenient master list with links to the 22 blogs:


PART 1: SELECTING AND TRAINING EXCELLENT BOARD MEMBERS

Tool #1: The Pathway to the Board (Don’t Propose Marriage on Your First Date!)
Tool #2: Board Nominee Suggestion Form (Avoid the “Friend of a Friend of Cousin Eddie Syndrome”)
Tool #3: Board Nominee Orientation: Table of Contents (Don’t Swallow the Board Myth!)

PART 2: BOARD ASSESSMENTS
Tool #4: Five-Finger Feedback (Fast Feedback in 3 Minutes!)
Tool #5: The Board’s Annual Self-Assessment Survey (Look in the Mirror!)
Tool #6: The Board's Annual Financial Management Audit - 20 True or False Questions! (And…how does the board know if it’s true?)
Tool #7: The Board's Annual Legal Audit (Use This Annual Checklist to Monitor Legal Issues)
Tool #8: The Board's Annual Fundraising Audit (Pop Quiz on Fundraising Practices!)
Tool #9: The Board’s Annual Evaluation of the Top Leader (“Spotting, Catching, or Exiting a Falling CEO”)

PART 3: REPORTING TO THE BOARD
Tool #10: The 5/15 Monthly Report to the Board (Eliminate Hallway Whining!)
Tool #11: Monthly Dashboard Report (What Are Your CEO’s Top-5 Goals This Year?)
Tool #12: Quarterly Board Meeting Agenda & Recommendations (Plan a Robust “Heavy Lifting” Segment at Every Board Meeting)

PART 4: TAKING TIME FOR STRATEGIC PLANNING
Tool #13: Board Retreat Read-and-Reflect Worksheets (Deputize a “Leaders Are Readers Champion")
Tool #14: The Rolling 3-Year Strategic Plan Placemat (7 Reasons Why Strategic Plans Fail)
Tool #15: Board Retreat Trend-Spotting Exercise (Ostrich or Eagle?)

PART 5: POLICIES AND BOARD RESPONSIBILITIES
Tool #16: Prime Responsibility Chart (Eliminate Fuzziness Between Board and Staff Roles)
Tool #17: Board Policies Manual (BPM) - Policy: The Board’s Chief Occupation—Not an Occasional Board Chore
Tool #18: Job Descriptions for the Top Leader and Board Chair (The Number One Hiring Mistake!)

PART 6: IDEAS FOR BETTER BOARD GOVERNANCE
Tool #19: Ten Minutes for Governance (Lifelong Governance Learning—in 10-Minute Chunks!)
Tool #20: Tent Cards & Tools for Leveraging Board Member Strengths (Inspiring Deep Engagement in the Boardroom)
Tool #21: Board Member Annual Affirmation Statement (We Failed to “Date” a Board Prospect and Now We Have a Loose Cannon!)
Tool #22: Straw Vote Cards (A Quick and Courteous Way to Give Every Board Member a Voice)

The book includes five ways to leverage these tools and templates (see page 248). “Refresh Your Governance Experiences” highlights these five approaches:
1. Refresh your agenda with Tool #12,”Quarterly Board Meeting Agenda & Recommendations.”
2. Refresh your training with Tool #10, “Ten Minutes for Governance.”
3. Refresh your policy with Tool #17, “Board Policies Manual.”
4. Refresh your accountability with Tool #11, “Monthly Dashboard Report.”
5. Refresh your first 30 minutes—with a nod to the book, The Power of Moments. (Click here to read my review.)


Order the tools book from Amazon by clicking on this title: ECFA Tools and Templates for Effective Board Governance: Time-Saving Solutions for Your Board, by Dan Busby and John Pearson. Reminder: The book gives you full access to all 22 tools and templates—formatted as Word documents so you can customize the tools for your board’s unique uses.

BOARD DISCUSSION: What tool could we start using TODAY that would save us precious time during this crisis (and perhaps the next crisis) and move us toward more effective and more God-honoring governance? 

MORE RESOURCES: In Lesson 38 for the Lessons From the Nonprofit Boardroom BlogKent Stroman writes, “I love this quote from the U.S. Navy Seals, ‘Under pressure you don't rise to the occasion, you sink to the level of your training. That's why we train so hard.’ By being intentional about ongoing board member education, organizations are investing in their own preparation to ‘rise to the occasion’ that will inevitably emerge—at the least expected moment.” Read his guest blog, “Great Boards Delegate Their Reading. Deputize a ‘Leaders Are Readers Champion.’”